Privacy Policy

Oxford House – reviews your personal data to ensure they meet the new GDPR (The
General Data Protection Regulation) requirements that come into force on 25th May 2018.
· Your personal data is better protected
· You have more control and easier access to the personal information we hold
about you, if you wish to check, change it or have it removed
· You can choose how you wish to be contacted, for example by email or phone
· You can change your mind and you can update your choices at anytime
· The new law states that we can use your personal data only if we have one or
more of these reasons:
· When you consent to it, or
· To fulfil a contract we have with you, or
· When it is our legal duty, or
· When it is in our legitimate interest (A legitimate interest is when we have a
business or commercial reason to use your information. If we rely on our legitimate
interest, we will tell you what that is).
We collect several different types of information for various purposes to provide and improve
our Service to you.
Types of Data Collected
Personal Data
While using our Service, we may ask you to provide us with certain personally identifiable
information that can be used to contact or identify you (“Personal Data”). Personally
identifiable information may include, but is not limited to:
• Email address
• Cookies and Usage Data
Usage Data
We may also collect information how the Service is accessed and used (“Usage Data”). This
Usage Data may include information such as your computer’s Internet Protocol address (e.g.
IP address), browser type, browser version, the pages of our Service that you visit, the time
and date of your visit, the time spent on those pages, unique device identifiers and other
diagnostic data.
Tracking & Cookies Data
We use cookies and similar tracking technologies to track the activity on our Service and
hold certain information.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being
sent. However, if you do not accept cookies, you may not be able to use some portions of
our Service.
Examples of Cookies we use:
Session Cookies. We use Session Cookies to operate our Service.
Preference Cookies. We use Preference Cookies to remember your preferences
and various settings.
Security Cookies. We use Security Cookies for security purposes.
We collect information to provide better services to you. This includes information that you
give us via our website, through our social media channels, when you contact us via phone
or email. When you make a reservation or enquiry via a Third Party Travel Agent or Online
booking Website through which we sell our products. The different types of information we
may collect is as follows:
· Registration details (name, postal address, email address, location, mobile or other
telephone number)
· Date of Birth and Gender
· Business information (your company name, address, VAT number and Reg
· Customer service info that may include comments you made either on line when
booking or speaking to one of our reservations co-ordinators)
· Any other information you provide when making a reservations
· Any information you give to third party on line booking websites or travel agent
· Credit Card details
· South African Law requires your residency status, Passport/ID nr and credit card
In addition the following Data will be collected when you fill in our spa treatment applications,
membership applications or guest forms:
· Your full name
· The name of your partner or spouse;
· Your date of birth;
· Your contact information such as email addresses and telephone/mobile numbers;
· Your geographic information such as home address and post code (where
· Your special dietary requirements;
· Your credit or debit card details where you make a payment;
· Your medical history;
· Your physical health history;
· Your car registration for car parking arrangements
We may use the information described above for the purposes for which you provided at the
time to us as well as the following:
· To provide our products and services to you
· To create a profile in our hotel system to manage your booking
· To verify your identity
· To communicate with you and answer any queries that you may have
· To deliver or allow you to participate in our services
· To keep track of your preferences and habits when you visit us
· To conduct statistical analysis to improve our Website
· To analysis your interactions with our website
We also use Google Adwords from time to time remarketing our services on third party
websites including Google to previous visitors of our website. It could mean that we
advertise to previous visitors who have not completed a task on our site, for example using
our contact form and not checking out when they have started shopping with us.
A cookie is a small file containing a string of characters that is sent to your computer when
you visit a website. When you visit the website again the cookie allows the site to recognise
your browser. Cookie may store preferences and other information. You can reset your
browser to refuse all cookies or to indicate when a cookie is being sent. However some
websites may not function properly without cookies.
Google analytics: Google analytics is a reporting tool for Websites which allows us to review
anonymous information about how our website is used and how visitors use our site and get
to it. Google analytics do not collect personal data about our visitors.
You have a right to access a copy of the Data which we hold about you. If you would like to
do this, please email us at and the subject matter in the
email, as per the terms of GDPR, we will provide the Data within thirty (30) days of receipt of
your written request. This is a free of charge service.
You may need to modify or update your Data if your circumstances change. Additional Data
as to your marketing preferences may also be stored and you may change this at any time.
You are able to make amendments, or withdraw your consent for use, by telling our
reception staff when you check in or by contacting us via email at
If you withdraw your consent to any or all use of your personal Data, depending upon the
nature of your request, we may not be able to provide or continue providing our products and
services to you, or administer any contractual relationship already in place. You understand
and agree that in such instances where we require your personal Data to fulfil a contractual
obligation to you and you withdraw your consent to collect, use or disclose the relevant
personal Data for those purposes, we cannot be held liable for breach of that agreement.
Our legal rights and remedies in such event are expressly reserved.
Your personal Data will be retained for as long as it is necessary to fulfil the purpose for
which it is collected, for business or legal purposes, or in accordance with applicable laws.
This Privacy Policy applies solely to Data collected by us. Our Website may contain links to
external sites, operated by other owners and third parties, over which we have no control.
For this reason, we encourage our visitors to be aware when they leave our Website to read
their privacy policy applicable. Any access to such other websites or pages is entirely at your
own risk. We are not responsible for the privacy policies, content or security of any third
party websites linked to our Website.
This Privacy Policy is regularly reviewed. Following any changes, the new version of the
policy will be uploaded to our Website and the old version removed. Please check back
frequently to see any updates.
Any questions on this Privacy Policy please email with
the subject matter Privacy Policy in the email header.